The frequently changing work dynamics demand multitasking expert individuals. A skill that makes you finish different work intelligently based on priority.
However, multitasking can be challenging at times. Especially if someone is new to it, they might get carried away by the work pressure, distractions, deadlines, and many other factors.
Here, we will discuss the best three ways of multitasking effectively and efficiently without feeling overwhelmed.Â
3 Ways of Multitasking Effectively:
There are multiple ways to enhance your multitasking skills. However, we have fetched the top 3 most effective ways you can adapt to streamline work through multitasking. It consists:
1. Prioritising
The best way to prioritise multiple tasks is by creating To-do lists. So, before starting your day at work, list all the tasks. Now, check what tasks are required to complete first, then list them as high-priority tasks (urgent and important), i.e., addressing customer queries. Then, check what tasks can be done in parts and coupled with the high-priority tasks, and keep them in the medium or moderate priority list (not urgent but important), i.e., planning for business outreach.
Here comes the lowest priority tasks you can complete after the higher priority tasks(urgent but less important), i.e., booking flight tickets so you don’t miss the sales seminar. It helps in saving time and efficiently organising your work. These lists help you determine to accomplish tasks based on priority so that you can focus on other responsibilities. For example, you can break a complex task into smaller pieces and finish it without getting bored or distracted while fulfilling your other responsibilities well.
2. Scheduling
Task scheduling helps organise your work by estimating time to complete tasks. Estimating time can help you maintain focus and motivation during multitasking. Incorporating breaks into this time estimation may help get the best estimated time possible.
After estimating the time to complete your work, you can decide how to make a viable schedule to guide your work. Except for the actual deadline, consider setting a personal deadline to complete the task or group tasks on time. Scheduling work based on task and duration may help you keep on track. Also, you can use timeline, calendar, or time-tracking apps to monitor and keep track of your work schedule.
3. No Procrastination While Multitasking
The best way to perform multitasking effectively is to avoid procrastination by avoiding possible distractions. Multitasking is a process in which one has to switch rapidly between multiple tasks. So, avoiding additional mental demands can help you focus your mental energy on your most productive goals.
To achieve this, consider keeping your phone away or on silent mode, stop the urge to check your social media channels frequently, and avoid workplace distractions. Remember, one needs to finish each task sooner or later. Hence, avoid putting the work in the future. The best way to achieve this is by leveraging your downtime.
Downtime can be, if you are doing a monotonous task, i.e., commuting from one place to another, or waiting for your manager for a discussion, you can utilise that time answering emails, creating a to-do list or creating presentations for the next task. It helps you keep on track and manage your schedule while maintaining productivity. Plus, it helps break the cycle of possible deadlocks that may arise due to work-related procrastination.
Conclusion: Monitor Your Progress to Achieve Your Goals
While most people think multitasking can ruin the productivity and quality of work, professionals from different fields believe multitasking is a great way to achieve their goals without sacrificing their Me Time and mental health. By utilising digital tools like calendars and time-tracking applications, multitasking helps attain the desired outcomes on your determined timeline.
Employers always look for experts in multitasking to streamline their work and progress. If you are a multitasker looking for the right opportunity, try the Remark Jobs. We have a large number of exciting job opportunities fitting your career goals. Try out Remark Jobs today!
